British Council-Challenges at work

Transcript of the podcast

A

I’ll never forget the first time I met our new contact from Retrolink, one of our top five customers. I had travelled to their office to meet him in person, talk about the history of our companies together and define a shared vision for future co-operation. I wanted to focus on building a good relationship with him which would be a good foundation for working together

So, when we met I wanted to make a good impression and also show him respect. I greeted him with a handshake and addressed him by his surname. When I put my hand out I realised he had been moving in to give me a hug, so we did an awkward mixture of the two! Also, when I greeted him by his surname, he responded politely, though he used my first name. It was all a little uncomfortable

In this situation, I guess I made assumptions about the level of formality he expected. Even though he had never met me before, he knew our two companies had been doing business with each other for years and he wanted to build on that history by being less formal with me from the beginning. The real learning here for me was that I shouldn’t assume we all have the same ideas about meeting people for the first time

B

I’d never worked with a virtual team on an international project before. It was quite exciting, though also challenging to work with people from different countries, many of whom I would never actually get to meet in person. There were a lot of things that were different about working in the same office and it was quite challenging at the beginning

For example, there were different time zones, different IT systems and even different local regulations, which impacted on what each person was allowed to, or able to, do for the project

There were also interpersonal differences, such as different ways of working, approaches to deadlines and when to reply to emails. And we shouldn’t forget the fact that English was the project language and that most people on the team had to work in a language which wasn’t their first. A positive of this was that it meant that everyone, including the native English speakers, had to make the effort to communicate clearly and clarify their own and everyone else’s understanding

To help us all get on the same page, we defined the communication norms and the rules the team would follow, as well as the meeting dates and deadlines. We laid this all out in a document called a team or project charter. This was really useful and in the end the project was a great success. I’m looking forward to working on my next international project

C

I went through a bit of a rough patch last year at work. I was already committed to too much and then we lost a team member through restructuring and I quickly became overloaded. This led to me doing too much overtime and feeling very stressed. My boss was really helpful and she pushed back against the unrealistic targets that had been set for our department. She also introduced me to the smart approach to goal setting. It’s an acronym, S-M-A-R-T. You use it to create goals that are Specific, Measurable, Achievable, Relevant and Timely

I used this approach to deal with all of the things that were overloading me. It helped me to prioritise some tasks, to do some later and to drop some completely

I often use this approach now and feel much more in control of my time and workload

D

Have you ever missed a flight or had one cancelled? I did. It happened to me last week. My flight home from a business trip was the last one of the day and we were told it was going to be delayed. That’s always a risk at the end of each day. The ground crew kept extending the delay until eventually they cancelled the flight completely. They then told us to go back through the airport to the departures area to talk to their agent who would organise hotels for everyone and rebook us on the following day’s flight

As soon as they made the announcement about the cancellation, I knew I had to think quickly as it would not be likely that the flight would have capacity to take everyone from my cancelled flight. I hurried back through the airport and was one of the first to make it to the desk. That turned out to be a good idea, as there were only nine seats available on the flight the next morning. Everyone else had to fly to a different airport and then continue back to our destination airport in coaches. Lucky me! Right

:Exercises

?Are the sentences true or false

.N1. Speaker A wanted to show respect by shaking somebody’s hand

True False

.N2. Speaker A recommends always greeting people in the same way, no matter where you are

True False

.N3. For Speaker B, working in a virtual team is not so different from working in the same location

True False

.N4. Creating a team charter helped Speaker B’s team to avoid misunderstandings and confusion

True False

N5. Speaker C says the SMART acronym for goal setting stands for: Specific, Measurable, Achievable, Relevant and Timely

True False

.N6. If you’re feeling stressed, Speaker C recommends just dropping the tasks that are overloading you

True False

.N7. According to Speaker D, flights at the end of each day have a higher chance of being delayed

True False

N8. Speaker D suggests taking your time if your flight is cancelled, since the airline will have to rebook you on another flight anyway

True False

:Answers

N1. True N2. False N3. False N4. True N5. True N6. False N7. True N8. False